In this guide, we’ll walk you through the essential steps of using the calendar in Private Email. With the calendar, you can create events, invite participants, and manage your schedule directly in the webmail interface.

Accessing the calendar

1. Log in to Private Email mailbox.

2. Once logged in, use the toggle at the top of the interface to switch between email and calendar views:

3. You can choose to view your schedule in one of three ways: Daily, Weekly, or Monthly. For this, select the option from the drop-down menu in the top-right corner of the calendar:

Creating an event

1. In the Calendar, click the "Create event" button to add a new event. A separate pop-up window will appear where you can enter the event details:

• Event title – add a name for your event.
• Location (optional) – enter an address or meeting link.
• Event starts/Event ends – choose the date and time.
• Event repeats – choose how often the event should repeat: Never, Daily, Weekly, Monthly, or Yearly. You can also make it an all-day event.
• Participants – add email addresses of people you want to invite.
• Description (optional) – provide additional details.

NOTE: All-day events will appear at the top of the date cell or column header, depending on the selected view.

3. Once all details are filled, click "Create event".

Receiving and responding to invitations

1. Email invitation – an email will arrive in your inbox with the event details and response options: Accept, Decline, or Maybe.

2. Calendar view – the event will also appear in your Calendar in a pending state until you choose one of the responses: Accept, Decline, or Maybe.

Only the event organizer can edit or delete the event. Participants will see any updates the organizer makes.

NOTE: Private Email automatically adjusts times based on your time zone, so all participants see the event in their local time.

Viewing third-party invitations in Private Email calendar

Private Email supports the standard iCal (.ics) format. This means that events and invitations can be exchanged with external calendars such as Gmail, Outlook, Apple Calendar, and similar clients.

• Receiving invitations: If someone sends you an event invitation from an external calendar, it will appear in your Private Email inbox and Calendar. You can respond by choosing Accept, Decline, or Maybe, and your response will be sent back to the organizer.
• Sending invitations: You can send event invitations directly from Private Email to participants who use another calendar service. They will receive a standard .ics invitation that works in their calendar app.

That’s it!