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Every Internet user needs an email for communication, keeping track of subscriptions, and special offers, and signing up to websites. Because of all these things and more, having an email service provider has become a necessary tool in our lives.
In this article, we will explain why you need personalized email hosting. We will also provide you with a list of the cheapest email hosting providers in 2024.
There are two types of mail addresses: generic email addresses (e.g yourname@gmail.com) and personalized email addresses (i.e created using a custom domain name: yourname@yourdomain.com).
Free email addresses given by email services like Gmail or Yahoo are mostly suitable for personal use.
As an alternative to free services like these, there are also low-cost email hosting platforms that boast a variety of additional features, but perhaps most importantly, they allow you to use your own personalized email address.
Email hosting is a service where you can rent email servers for your personal or business needs. The basics of services like these aren’t complicated.
While you can find some free versions, they will lack the power, flexibility, and professionalism that the paid ones offer.
But even with a cheap email hosting service, you can send and receive mail using your custom email address – e.g. yourname@yourdomain.com.
If you’re not sure what domain to choose for your address and where to start, check out Namecheap. You can find not only cheap email domains but also a bunch of other services that can be used to support your business.
Most people who require an email account for personal use give their preference to a free service that provides the most basic features. Unfortunately, those solutions are filled with advertising, most of which is chosen based on your personal data. They often lack proper spam-filtration service and only provide minimal security for private information.
Having a free email service is not the best option for a business that wants its mail recipients to take it seriously. Still, if you’re on a particularly tight budget, there may be no choice.
Most web hosting providers also offer free email hosting. For newly-launched businesses, this is a cost-effective option but it has certain disadvantages. For example, it is usually limited in terms of email storage and email sending limits. Also, if your shared hosting is hacked, the attackers could gain access to your emails, or you might even lose all your data. Luckily, there are cheap business email solutions options for those on a tight budget, that are also professional.
Continue reading to explore our selection of the top seven cheap business emails. By the way, short on time? Take a glance at this rapid comparison table outlining the optimal choice of the cheapest email server for you:
Email hosting pricing comparison
| Email hosting | Pricing | Additional mailboxes/users |
|---|---|---|
| Namecheap Private Email | from $0.99/month for a 1-year plan | from $0.74/month |
| Fastmail | from $2.5/month for a 1-year plan | from $2.5/month |
| Google Workspace | from $6/month for a 1-year plan | from $6/month |
| Zoho | from $0.95/month for a 1-year plan | from $0.99/month |
| Ionos | from $1/month | from $1/month |
| Rackspace | from $2.99/month | from $2.99/month |
| Hostinger | from $1.59/month | from $1.59/month |
*The prices are current as of February 2024.
Now, let's take a closer look at each of these email web hosting services. Before we dive into the details, let's discuss what to consider when choosing an email provider to switch to or start off with.
At some point, you may decide to switch to a more professional email service for both personal and business usage to get a better service, spam filtration, and proper security.
When you examine the market as a whole, you might notice that email hosting prices are quite high.
Luckily, there are some low-cost email hosting options that will help you to manage your online correspondence, filter spam, keep track of your schedule, and provide other practical features. Some of these cheap email hosting providers also offer free trials.
When it comes to choosing the most important features at a reasonable price, you need to understand what your priorities are.
First and foremost, you should look for safety and security in your email hosting provider. Some emails that you send may contain highly sensitive data, some of which might belong to your clients. It’s especially important to protect their data from potential cyber-attacks. Another crucial point is compliance with data privacy regulations such as GDPR. Make sure to choose email hosting that prioritizes data safety and provides secure encrypted storage.
It's also important to pick a service that offers solid and immediate 24/7 customer support.
Last but not least, keep in mind the storage and uptime guarantees when you pick your hosted email provider. Give your preference to an email host that will guarantee at least 99.9% uptime.
Check out our comparison of the best email service providers to help you choose the most suitable one for yourself.
Before checking the prices and features of mentioned providers, please note that all the prices in this article are valid at the moment of publishing.
Namecheap is one of the largest domain registrars. The business started in 2000 with a mission to deliver the best domains at the best prices with the finest service possible. Since then, new products were added:
Hosting
SSL certificates
Managed Wordpress
Private Email
And a whole range of needed services to help others build their online presence.
Namecheap has 24/7 Live Chat and Email support to make sure that all your inquiries are resolved in a timely manner. In addition, there’s a huge Knowledgebase that covers most of the questions you may have utilizing both text and video guides. For example, check out the video guide on How to start using Private Email to see how simple and fast it is.
Namecheap email is one of the best cheap hosting providers. If you’re looking for business email hosting, there is a comprehensive Ultimate plan which boasts additional tools and features. You can try it out for a 60-day free trial for any pricing plan.
No free domain
Personal use
Small, medium, and large businesses
With Private Email hosting by Namecheap, you can organize your online correspondence and also benefit from a whole host of useful business tools: reliable and secure software, advanced spam filters, email and file storage options. Emails, appointments, calendars, drive, address book, and tasks may all be shared and synchronized with others.
You can access all of your business and personal email accounts everywhere using a standard web browser, or connect your mailbox from the Windows/Apple/Android device directly.
Also, if you plan to buy more than 20 subscriptions or 50 mailboxes, you can benefit from bespoke pricing on Namecheap Private Email plans. Just contact support and ask for available discounts that suit your needs.
| Plan | Billing cycle and Trials | Price | Key Features |
|---|---|---|---|
| Starter | 2 months trial Annual billing cycle | Purchase: $0.99/month, $11.88/1st-year Renewal: $1.24/month, $14.88/year Additional mailbox: $0.74/month | - 1 mailbox included - 5GB for emails - 2GB for files - Anti-spam protection |
| Pro | 2 months trial Annual billing cycle | Purchase: $2.49/month, $29.88/year Renewal: $3.49/months, $41.88/year Additional mailbox: $2.16/month | - 3 mailboxes included - 30GB for emails - 15GB for files - Full mobile sync support - Anti-spam protection |
| Ultimate | 2 months trial Annual billing cycle | Purchase: $3.99/months, $47.98/1st-year Renewal: $5.99/month, $71.88/year Additional mailbox:$3.32/month | - 5 mailboxes included - 75GB for emails - 30GB for files - Full mobile sync support; - Docs, Sheets & Presentations - Premium Email Processing - Anti-spam protection |
Here are a few reactions:
- "I found all that I expected with Namecheap' the low prices, amazing support team, and confidentiality."
- "Very easy to use. I am very happy with it."
- "I want to express my sincere gratitude to Namecheap technical support. Their efficiency, friendliness, and quick problem resolution have made my experience exceptional."
- "I have been using Namecheap since 2020, and I must say their support is outstanding. They are always prompt and efficient."
- "User-friendly purchase process, easy to use website."
You can find additional reviews by clicking here.
According to clients’ reviews, Namecheap provides a positive experience, offering a combination of great customer service, a user-friendly website, cheap email hosting, and simplicity in both usage and setup.
Originally founded in 1988 when it was known as 1&1, IONOS combines web hosting, applications, and other services with cloud infrastructure.
IONOS offers a range of products like web hosting, domains, SSL, and so on.
No free trial
Personal use
Small business
Apart from reselling Microsoft 365 and Google Workspace, they also provide their own professional email solution, which includes a spam filter, and free registration of one domain name.
There’s no free trial, however, it’s possible to get a refund in the first 30 days if you change your mind.
| Plan | Billing cycle&Price | Key Features |
|---|---|---|
| Mail Basic 1 | 1 month - $1/month per user | - 1 email account with 2GB. Expand anytime - Free domain - Ad-free email - Spam filter - Webmail - Synchronized on all devices - 24/7 expert support |
| Mail Basic 1+ | 1 month - $4/month per user | - 1 email account with 12GB. Expand anytime - Free domain - Ad-free email - Spam filter - Webmail - Synchronized on all dev |
| Mail Business | 1 month - $5/month per user 1 month - $15/month per 5 users 1 month - $25/month per 10 users | - 50GB email account for each user - Free domain - Ad-free email - Premium virus protection and spam filter - Webmail - Sync data across mobile devices in real-time - 24/7 expert support |
Many clients praise IONOS for its exceptional customer support. Additionally, customers appreciate the great deals and flexible options available, allowing them to customize their email solutions to suit their specific requirements. However, some clients have expressed frustration over difficulties navigating the cancellation procedure.
Some feedback to check:
- “Greatest customer service. The representatives are understanding, and patient.”
- “Lots of great deals and options for modern technologies with add-ons and tons of features.”
- “I found the representatives, kind, intelligent, great listeners, and super efficient.”
- “The biggest drawback is canceling the service. Because to do this, you will need to call the USA.”
You are welcome to check IONOS on Trustpilot here.
Google Workspace is one of the best email hosting and application providers, however, the prices start from $6/month per user.
This subscription is one of the most expensive options in our comparison.
However, it does include a set of communication and collaboration apps built for people in an organization.
The subscriptions don’t include free domain registrations
No low-cost email hosting for personal use or small business
Medium and large businesses who require collaboration tools and an office suite
The cheapest Google Workspace plan can be purchased at $6 per user, per month for an email account that allows you to use your personal email address, provides 30GB of storage, and includes productivity tools. Surely, it is possible to get a plan with cheaper email server costs from different providers. However, most users find it beneficial to have access to Google Workspace, including Google Docs, Google Sheets, and Google Slides, though most of these tools are available for free anyway, making the cost and value of Workspace debatable. Also, you will get video conferences, calendars, and team messaging. That’s what makes Google workspace one of the best hosted email providers for enterprises.
| Plan | Billing cycle&Price | Key Features |
|---|---|---|
| Business Starter | 1 month - $6/month/user | - Custom and secure business email - 100 participant video meetings - 30 GB pooled cloud storage per user - Security and management controls - Standard Support |
| Business Standart | 1 month - $12/month/user | - Custom and secure business email - 150 participant video meetings + recording - 2 TB pooledcloud storage per user - Security and management controls - Standard Support (paid upgrade to Enhanced Support) |
| Business Plus | 1 month - $18/month/user | - Custom and secure business email + eDiscovery, retention - 500 participant video meetings + recording, attendance tracking - 5 TB pooledcloud storage per user - Enhanced security and management controls, including Vault and advanced endpoint management - Standard Support (paid upgrade to Enhanced Support) |
| Enterprise | Calculated by support individually | - Custom and secure business email + eDiscovery, retention, S/MIME encryption - 1000 participant video meetings + recording, attendance tracking, noise cancellation, in-domain live streaming - As much storage as you need - 5 TB pooled storage per user, with ability to request more - Advanced security, management, and compliance controls, including Vault, DLP, data regions, and enterprise endpoint management - Enhanced Support (paid upgrade to Premium Support) *Google will provide an initial 5 TB of pooled storage for each user. Customers who want additional storage can request it as needed by contacting Google Support. |
On Trustpilot, clients say that Google Workspace is a good product overall. However, users often report dissatisfaction with the support services provided by Google.
Here are a few thoughts to check:
- “Google Workspace is a good product overall and good value for money.”
- “Over the years the customer service and support has become absolutely terrible.”
- “A good online system.”
- “Looking for help for 4 days and no one reply, their live chat is only automated and does not transfer you to any human being.”
Feel free to explore Google Workspace on Trustpilot at this link.
Fastmail stands out for its security and privacy values. Unlike other providers on this list, Fastmail is more focused on its main product — email. They don’t provide web hosting or other popular products, however, not that long ago they started offering domain registrations as well.
No free domain registration
You can’t use your own domain with a Basic paid plan
No 24/7 customer support
Personal use and small business
There are 3 plans you can choose from. The number of features vary depending on the plan you select. Please make sure to check them attentively, because even with one of the paid plans (Basic) you can’t use your domain name or connect it to a third-party email client (e.g. Gmail or Outlook).
A 30-day free trial is available.
| Plan* | Billing cycle&Price | Key Features |
|---|---|---|
| Basic | 1 month - $3/month per user 1 year - $2.5/month, $30/year 2 years - $2.38/month, $57 for two years 3 years - $2.33/month per user, $84 for 3 years | - No ads, no tracking - Expert support from real people - 600+ alias addresses for even more privacy - Hide your real address with Masked Email - Use Fastmail on the web or in our mobile app - Custom themes and dark mode - Choice of folders or labels - Move mail from your old provider with our migration tools - Automatically organize your mail with rules |
| Standard | 1 month - $5/month per user 1 year - $4.17/month, $50/year 2 years - $3.96/month, $95 for 2 years 3 years - $3.89/month, $140 for 3 years | - No ads, no tracking - Expert support from real people - 600+ alias addresses for even more privacy - Hide your real address with Masked Email - Use Fastmail on the web or in our mobile app - Use with third-party apps (ex. Outlook, iPhone Mail) - Custom themes and dark mode - Choice of folders or labels - Move mail from your old provider with our migration tools - Use your own domains (you@yourname) - Read and send emails on your own time with Scheduled Send and Snooze - Automatically organize your mail with rules |
| Professional | 1 month - $9/month per user 1 year - $7.5/month, $90/year 2 years - $7.13/month, $171 for 2 years 3 years - $7/month, $252 for 3 years | - No ads, no tracking - Expert support from real people - 600+ alias addresses for even more privacy - Hide your real address with Masked Email - Use Fastmail on the web or in our mobile app - Use with third-party apps (ex. Outlook, iPhone Mail) - Custom themes and dark mode - Choice of folders or labels - Move mail from your old provider with our migration tools - Use your own domains (you@yourname) - Read and send emails on your own time with Scheduled Send and Snooze - Automatically organize your mail with rules - Keep tamper-proof records of your company’s communications with our email retention archive |
* Email option via Microsoft365
In summary, Fastmail is acknowledged for its cheap email address and free trial as well, as for its intuitive design, and impressive features:
- “The good - an excellent interface and easy to use.”
- “The app is fast, low in resource usage, and just plain reliable. Calendar integration is equally reliable.”
- “It’s a great email service, with some nifty features, on top of the “basics” like notes, file storage, calendar, etc.”
However, it's important to note that some clients express concerns about privacy-related issues. Here are a few comments:
- “They read everything in your mailbox. And stolen data in your mail if it is important.”
- “Don’t bother, they read your emails and will block your access and won’t refund you.”
Feel free to review Fastmail on Trustpilot at this link.
ZohoMail is part of the Zoho company that was founded in the 1990s. Zoho is a popular service provider that offers a huge range of solutions, from various marketing tools to email and collaboration services.
No free domain
24/7 customer support is only for paid plans
Mail Lite and Mail Premium plans are good for personal use
Zoho Workplace plans are good for small, medium, and large companies
There are two personal ZohoMail plans, however, Zoho provides a solution for big companies, called Zoho Workplace. Although Zoho Workplace is more expensive, you will receive a bunch of collaboration tools that will help your team to work more productively.
In addition to a free plan, they have a 15-day free trial for the Mail Premium plan.
| Plan* | Billing cycle&Price | Key Features |
|---|---|---|
| Forever Free Plan | free | - Up to five users, 5GB/User - 25MB attachment limit - Web access and free mobile apps*. - Email hosting for single domain. *IMAP/ POP/ Active Sync are not included in the free plan. |
Mail Lite | Depending on the storage you choose, the price will differ 5GB per user: 1 year - $0.95*/month, $11.40/year 10GB per user: 1 year - $1.19*/month, $14.28/year | - Email hosting for multiple domains - Domain aliases - Email routing - Email and Folder sharing - Streams - Collaboration tool - Offline access - SecurePass email - Email recall - eWidget and Developer Space - Tasks, Notes and Bookmarks - IMAP/ POP access in email clients - Huge Attachments up to 250 MB - Exchange Activesync - Mobile apps for iOS and Android |
Mail Premium | 1 year - $3.80*/month, $45.60/year | - Email hosting for multiple domains - Domain aliases - Email routing - Email and Folder sharing - Streams - Collaboration tool - Offline access - SecurePass email - Email recall - eWidget and Developer Space - Tasks, Notes and Bookmarks - IMAP/ POP access in email clients - Huge Attachments up to 250 MB - Exchange Activesync - Mobile apps for iOS and Android - Huge attachments up to 1 GB - Acrchival and eDiscovery - Email backup and restoration - White labeling - S-MIME |
| Zoho Workplace - Standard | 1 year - $2.85*/month, $34.2/year | - 30 GB Mail storage per user - 10 GB WorkDrive storage per user (Shared) - Zoho Mail features - Zoho WorkDrive - Zoho Office Suite - Zoho Cliq - Zoho Meeting |
| Zoho Workplace - Professional | 1 year - $5.69*/month, $68.28/year | - 100 GB Mail storage + 100 GB Archival - storage per user - 100 GB WorkDrive storage per user (Shared) - More Advanced features of Zoho Mail - More Advanced features of Zoho WorkDrive - More Advanced features of Zoho Office Suite - More Advanced features of Zoho Cliq - More Advanced features of Zoho Meeting Zoho Connect |
*The pricing on the website is provided in euros, so it was converted to USD based on the rate at the moment of publication of the article.
In general, users say that Zoho email provider has a good set of features for its price as well as a user-friendly app interface. Here are some clients’ thoughts:
- “Webmail is really advanced and usable, IMAP is fast.”
- “The pricing is very affordable with a lot of features.”
- “When it comes to custom business email, Zoho mail rocks, the interface on desktop and mobile app is damn impressing, the app is very quick and easy to navigate.”
But at the same time, numerous users complain that customer support could be better for such a big company and a Live Chat will be a plus:
- “Support is "desaparecidos" (they take days to respond and when they do it's barely useful).”
- “I have been waiting days to get a reply about emails not working for my business. How can anyone be expected to run a business and have no live support?”
You can find Zoho on Trustpilot by following this link.
Rackspace is well-known for being an app, web, and email hosting provider with a reliable Support Team and an impressive 100% uptime guarantee.
It is a managed cloud computing company that intends to ease service management for private and public cloud deployments.
Rackspace Cloud Office requires a monthly minimum spend of $10.00
No free domain registration
Medium and large businesses that require stable and advanced web solutions
Those who require reliability because of the constant contact they have with customers
| Plan | Billing cycle&Price | Key Features |
|---|---|---|
| Rackspace email | 1 month - $2.99/user/month | - 24x7x365 expert support - Free and easy migrations - Works with Outlook and mobile - Premium spam and virus protection - Large 25GB mailboxes - Unlimited email aliases |
| Rackspace Email Plus | 1 month - $3.99/user/month | - 24x7x365 expert support - Free and easy migrations - Works with Outlook and mobile - Premium spam and virus protection - Large 25GB mailboxes and 30GB file storage - Unlimited email aliases - ActiveSync across desktop and mobile - Shared calendaring and contacts - MS Office-compatible apps - Instant messaging |
| Add Archiving | 1 month - $6.99/user/month | - 24x7x365 expert support - Free and easy migrations - Works with Outlook and mobile - Premium spam and virus protection - Large 25GB mailboxes and 30GB file storage - ActiveSync across desktop and mobile - Shared calendaring and contacts - MS Office-compatible apps - Instant messaging - Messages and attachments securely preserved |
Rackspace, as reflected in customer reviews on Trustpilot, seems to have positive feedback for its pricing and user-friendly interface:
- “The email interface is clean and straightforward. The admin interface is robust without being bloated or confusing.”
- “The price for the services I’m receiving is excellent.”
However, numerous clients express disappointment with the level of assistance provided by customer support. Additionally, a notable concern emerges regarding challenges faced by users in configuring email clients:
- “Constant issues with e-mails not populating in the e-mail client even after a fresh install with Outlook.”
- “Our emails are regularly down and there is no way to reach support other than lodge a ticket which can literally take up to 7 days for someone to respond.”
You can find Rackspace on Trustpilot here.
Hostinger offers low-cost web hosting. With its cheapest hosting plan, your website is located on a server with other websites. The company also offers various other hosting packages, email hosting, Google Workspace subscription, and domain registrations.
Doesn’t include a free domain
Experienced WordPress developers
Newbies
| Plan | Billing cycle&Price | Key Features |
|---|---|---|
| Business Email | 1 month - Purchase and Renewal: 2.99/month 1 year - Purchase and Renewal: $1.59/month, $19.08/year 2 years - Purchase and Renewal: $1.59/month, $38.16/year 4 years - Purchase and Renewal: $1.59/month, $76.32/year | - 10 GB Email storage - 10 Email Aliases - Advanced anti-spam & anti-virus - Multi-account Support - Rich Webmail, iOS and Android apps - Web app, and native apps for iOS and Android - Inbuilt calendar and contacts - One-click import of existing emails and contacts |
| Enterprise email | 1 month - Purchase and Renewal: $4.99/month 1 year - Purchase and Renewal: $3.99/month, $47.88/year 2 years - Purchase and Renewal: $3.99/month, $95.76/2 years 4 years - Purchase and Renewal: $2.99/month, $191.52/4 years | - 50 GB Email storage - 10 Email Aliases - Advanced anti-spam & anti-virus - Multi-account Support - Rich Webmail, iOS and Android apps - Web app, and native apps for iOS and Android - Inbuilt calendar and contacts - One-click import of existing emails and contacts |
In general, Hostinger receives positive feedback from Trustpilot customers primarily for its competitive pricing, user-friendly interface, and excellent customer support:
- “I had a concern over a phishing email. Ira was able to quickly answer my questions investigate and get back to me in a very timely manner.”
- “Support is always very helpful and quick to resolve my issues when they rarely come up.”
- “Easy to use. The price is reasonable. Customer service is quick & efficient.”
However, it's worth noting that some clients express disappointment with Hostinger's spam filtering capabilities:
- “Hostinger antispamming constantly blocks our automated reporting emails which is fundamental to running our business.”
- “All my emails are consistently marked as spam, and despite reaching out to their support team five times, the issue persists after five days.”
You are welcome to explore Hostinger on Trustpilot at this link.
In case you are looking for the best free email service, you should check out these options:
Gmail
ProtonMail
Outlook
Yahoo
Those providers offer the most basic features that are ideal for personal use.
However, please keep in mind that these options might come with advertisements, low storage capacity, or without advanced security or anti-spam protection.
If you’re looking for the cheapest business email hosting, that provides reliable security options, we recommend you to try out Namecheap’s Private Email hosting. All email plans include anti-spam protection, enhanced account protection and privacy, safe and strong 2FA, and free forwarding addresses. For those looking to buy a cheap email domain without compromising on quality, Namecheap provides a budget-friendly option with comprehensive security features to ensure a reliable and secure email hosting experience.
As you can see, with so many low-cost email hosting providers that offer a lot of similar features, the actual choice will come down to how much you want to pay, the number of email accounts required, the amount of email storage, and your preferred interface.
Also, be aware that the advertised price might be smaller than the renewal price (the price next year). Some may not even be indicated on the product page you land on.
It’s vital to consider the cost over time, versus the entry-level pricing when making your decision.
Also, you need to ensure that the hosted email provider will have the space and features you’ll need to grow, allowing you to manage your business or organization effectively.
Here are the cheapest email hosting providers:
1. ZohoMail - pricing starts from $0.95/month per user for a 1-year plan. Pricing for additional mailboxes starts from $0.99/month.
2. Namecheap — pricing starts from $0.99/month for a 1-year plan, with further renewals at $1.24/month. Pricing for additional mailboxes starts from $0.74/month.
3. Hostinger — pricing starts from $0.99/month per mailbox for a 4-year plan. Pricing for additional mailboxes starts from $0.99/month.
4. IONOS - pricing starts from $1/month per user. Pricing for additional mailboxes starts from $1/month.
5. Fastmail — pricing starts from $2.5/month per user for a 1-year plan. Pricing for additional mailboxes/users starts from $2.5/month.
6. Rackspace — pricing starts from $2.99/month per user. Note: you need to spend at least $10/month with the company. Pricing for additional mailboxes starts from $2.99/month.
7. Google Workspace — pricing starts from $6/month per user. Pricing for additional mailboxes/users starts from $6/month.
All in all, we recommend you to check our email hosting - Namecheap Private Email. You can start your free trial for 2 months and let us know your thoughts about the best feature and if you enjoyed the service overall.
The final choice is always up to you.
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