Google Docs hacks
Discover the Google Docs features that make writing, editing and sharing easier. Let’s dive into the Google hacks that will save time and create efficiencies all around.
Fast track editing
We’ve all been there. You’re taken the time to draft an impressive blog, white paper, or whatever else you’ve poured your heart in to. Now you’re at the finish line, and it’s time to tidy thing up--but you’re running out of steam. The following tips call on Google to step in and lend you a hand.
Organize your document with an outline
As you write your material, create sections using the Style drop-down as you go. Once complete, go to Tool and select “Document Outline." Google will automatically generate a table of content. Look to the left of your doc. You’ve not got an outline based on the headers you’ve applied. This is essential when you are working through a large document. Now you can click through sections with ease.
Perform advanced edits via spoken command
Dictation can mean some real swift editing. Lucky for us, Google’s voice command system supports a huge range of functions. Ask for specific phrases, words, paragraphs. You name it.
With your voice alone, you can apply different formatting types to the text, cut, copy, past, and even scroll through the documents or jump to parts of a page, all without lifting a finger. To become a pro at editing the lazy way, check out Google’s guide to all possible voice commands.
Enrich your work
If you’re struggling for inspiration, and your work is feeling a bit flat, listen up. These tips are designed to enrich your creations in Docs. Take inspiration from Google or your own notes.
Call on Google to clarify definitions
For any content publishers reading, it’s worth hammering home again how convenient the explore feature is. All you have to do is highlight the text you’re pondering over, right click for more options and hit explore to rack Google’s brain (Google search). You’ll soon get to the bottom of anything and everything within Goggles extensive grasp. The Explore button can also be found on the bottom right-hand corner of your doc. It’s the icon of a star inside a small speech bubble.
This feature provides instant suggestions based on the content in your document, including related topics to learn about, images to insert, or more content to check out in Docs. You can also find a related document from Drive or search Google right within Explore.
View Keep notes while working in Google Docs
To access your Keep notes, head to the Google Doc Tools menu. You should see an entry for Keep Notepad. The first time you open this, you will be prompted to enable the feature. Click on “TRY IT” to log in, and the Keep notepad will open as a sidebar in your document. If you’re already using keep, you’ll notice all of your notes arranged in a linear fashion. Scroll through the notes to find what you need. Note that the addition of Google Keep only works in Docs, it won’t cross over to Sheets.
Collaboration in Google Docs
For a project that involves more than one pair of eyes, you need to learn to collaborate. With the following. Did you know that you can add up to fifty users per collaboration, and everyone can view and edit at the same time? While this might sound overwhelming, there’s a trick or two to organize people suggestions.
Go into suggestion mode
In Suggestions mode, anyone with permission to edit a document can suggest edits to the document owner (instead of simply making changes). The document owner has a chance to review the suggestions and accept or reject each edit, and keep track of who changed what. As you make changes to a document in Suggestions mode, everything you type becomes bracketed, and anything you delete gets a strike-through.
Suggestions mode is only available for Google Docs. To turn it on follow these instructions.
First you need to enable tracked edits. To do this, click the pencil icon on the right hand side of the toolbar and select ‘Suggestions’. Now, when you type, or make changes, they appear with colour coded highlighting visible to anyone viewing the document. what you’ve added are visible in the document.
Click Tools, then Review Suggested Edits. A ‘Suggesting’ box will appear in the top right-hand corner of your document. Now, when you add any new text or delete any existing text.
When it is time to review the document, click on a suggested edit to activate it’s bubble in the right column. To accept an edit, click the checkmark to accept, to reject a suggestion, click the ‘X’. If you’re unsure about a suggestion, it’s possible to leave a comment for the editor. Just reply within the edit bubble.
When there are many suggestions on a document, it can be difficult to follow the flow of the text. To preview what your text will look like with or without suggested edits, click ‘Viewing’ mode.
Google doc features to boost your productivity
Who doesn’t want to save time in the working day? Dismiss these productivity boosts tips at your peril.
Use templates to save time
Yes, we covered the benefits of using templates earlier. How about templates specific for Google Docs. These are handy for recurring projects such as customer invoices and meeting proposals to save you starting from scratch each time. Find templates for everything from project proposals, onboarding notes, job-offer letters you can modify to your needs. More templates for things like statements of work and sales of work are available as add-ons.
Use apps to take away the heavy lifting
Does making conference calls from within a doc, adding an e-signature to a contract, or sending a fax without a fax machine sound good to you? Of course, it does. For more of these exciting add-ons, check out the best productivity boosting Google Docs apps.